First we need to be clear about how we use some words in this statement.
It may seem obvious, but in this Statement you will be referred to as
‘You’.
When we talk about ‘us’ or the ‘Company’ we mean Badenoch and Clark trading as
Adecco. We have our registered offices at 10 Bishops Square, London, E1 6EG. Company is part of the Adecco
Group, the largest HR services provider in the world. Through its various companies and business lines the
Adecco Group provides several HR (Human Resources) activities like staffing, secondment, payroll services,
recruitment & selection, testing solutions, career transition, talent development, training & education,
outplacement and international mobility (‘our Activities’).
To carry out our Activities the Company uses several IT systems. In some cases the
Company provides a Self Service Portal (‘Portal’) for its candidates/personnel. The Portal allows
you to update your own records such as your contact details and bank details, and where you work for one of our
clients, the hours that you have worked.
Finally, this is a statement about information about people – like you and
your family. It includes facts about you, but also opinions about you and that you hold (“I’m a
football fan” for example). It’s not about information about the Company (although sometimes the two
overlap). This type of information is sometimes called ‘Personal information’,
‘Personally Identifiable Information’ or ‘PII’. We use the term ‘Personal
Information’ in this statement.
- To provide you with the assistance you expect, like finding you suitable assignments to work on, helping
you with training, or facilitating the process of applying for new assignments. This includes keeping
you informed of future work opportunities by email, telephone, mail and/or other communication
methods;
- to further develop and improve our systems/processes; this mainly takes place in the context of new IT
systems and processes, so that information about you may be used in the testing of those new IT systems
and processes where dummy data cannot fully replicate the operation of that new IT system;
- to perform studies and statistical and analytical research, for example to compare the effectiveness of
our placement of associates with clients between different business sectors and geographies and seek to
identify factors that might influence any differences we identify;
- to transfer data to third parties (see below);
- where necessary, to comply with any legal obligation;
- when you start working for the Company, to perform our duties to you as your employer or customer (in
the case of individual contractors); and
- when you start working for the company:
a. to comply with your contract of employment or contract for services, and all other contracts and
rules that govern our employment or other contractual relationship with you;
b. maintain and improve administration of talent generally (including for the purposes of workforce
analysis);
c. carry out other human resources activities (including work management, absence management,
training/people management, expense management, and disciplinary procedures);
d. manage shares and other assets to which you may be entitled;
e. promote the security and protection of people, premises, systems and assets;
f. monitor compliance with internal policies and procedures;
g.administer communications and other systems used by the Company and the Adecco Group (including
internal contact databases);
h. investigate or respond to incidents and complaints;
i. in the case of photos or videos of training sessions, to report internally that the training sessions
have taken place and their content (for example in internal updates) and also to market similar sessions
internally and to third parties; or
j. participate in any potential or actual purchase or sale, or joint venture, of all or part of a
business or company, that any member of the Adecco Group wishes to participate in.
- Photos and/or videos collected from you for the purposes of identification and right to work
verification
Why and on which basis do we use personal data ?
We are required by law to have a ground set out in the law to
process the information we hold about you. The legal grounds can be:
1.Performing a contract or taking steps prior to entering a contract
When you are already working with or about to engage through
Adecco, our processing of personal information for all these purposes is based on processing grounds like
the performance of a contract, or about to enter into a contract (purposes 1 and 67 above). These
services can be such as providing you with suitable jobs to apply for or helping and assisting you with
training and the application process.
2. Compliance with legal obligations
Sometimes the processing is necessary to comply with legal or
regulatory obligations (purpose 6-). Public authorities, such as tax, finance or data protection authorities
may request personal data from us and provide us with a statutory reason to disclose information about you
(e.g. the prevention or detection of a crime). In these circumstances, we are forced by law to provide the
authorities with your data.
3.Fulfilment of our legitimate interest
The processing is necessary in the legitimate interests of Adecco in exercising its and its staff fundamental
rights to run a business in a way which does not unduly affect your interests or fundamental rights and
freedoms (purposes 1;3-5- 7 above). This means that when processing is necessary for the legitimate
interests of the Company, we balance your interests or fundamental rights and freedoms against our
legitimate interest in processing. This ensures that we are not processing data in a manner that your
interest and fundamental rights override our interest in such processing.
We shall only process your personal information other than on these grounds with your consent, which is a
further processing ground.
Do you have to give us the personal
information we ask for?
The provision of your personal information is a requirement necessary to enter
and/or maintain our contract with you. This means that you are obliged to provide your personal information
to us.
If you do not provide your personal information to us, we will either not be
able to conduct the employment or supplier relationship with you or, at least, you may not be able to
participate in certain processes such as feedback or career development (which may also not be in line with
your contract with us).
Do we process information about you
without any human intervention at all?
Yes, we do. The Company uses automated systems/processes and automated decision-making (like profiling) to
provide you, and our clients, with the services you request from us. For example, when our clients are
looking for candidates for jobs, we can conduct a search of our lists of candidates using automated criteria
to compile a shortlist.
How long do you keep my
personal information for?
The Company can (and in some circumstances must, depending on the type of data) keep your data for several
years after your employment with us has ended. Generally, we retain data concerning taxes and
your contract of employment, financial information (including payroll data and data relating to pay,
etc.) for 7 years, and other personal information for 2 years. We retain sensitive personal data for
no longer than is reasonably necessary.
Do we transfer your data to third parties?
As mentioned above, we usually disclose your data to third parties. This is done to complete the purposes set
out above. We do this in the following circumstances:
- To our suppliers. We can, for example, engage a supplier to carry out administrative and operational
work in support of our relationship with you. The supplier(s) will be subject to contractual and other
legal obligations to preserve the confidentiality of your data and to respect your privacy, and will
only have access to the data they need to perform their functions; these suppliers are typically IT
suppliers (who host or support our IT systems, including information about you), premises management
companies (who look after physical security at our buildings, and therefore need to know about you to
allow access to our buildings), HR related providers (who operate payroll or benefits provision on our
behalf, such as on site catering for associates and colleagues), travel providers (who manage or
organise travel for our associates and colleagues) or back office finance and accounting management
providers (who need to handle details of colleagues and associates in order to process accounts payable
and receivable).
- To members of the Adecco group of companies in other countries. These are located in- or outside the
European Union; different members of the group fulfil different functions and as result your information
will be shared with them for different reasons:
- information is shared with members of the Adecco group that provide IT functions for the Adecco
companies world-wide; those IT functions are located in France, Prague and Amsterdam
- information is shared with the head office of the Adecco group in Switzerland for work force
planning, budgeting and feedback purposes; this information is also used at head office in
Switzerland to propose new opportunities to you within the Adecco group or with clients.
- information is also shared with Adecco affiliates world-wide where you have expressed an
interest in opportunities in that market, or members of the Adecco Group identify that you may
have particular skills required or helpful in that market. A list of the countries in
which we operate is available in the ‘choose your country’ function of our website
at www.adecco.com
- To our clients/prospective employers: we will share your data with clients of ours who are offering
jobs/assignments you may be interested in, or who are interested in your profile, for colleagues this
includes where you are working on-site with our clients. They owe contractual and other confidentiality
obligations in relation to your data to us, and to you;
- We will share your data with government, police, regulators or law enforcement agencies if, at our sole
discretion, we consider that we are legally obliged or authorised to do so or it would be prudent to do
so; and
- As part of due diligence relating to (or implementation of) a merger, acquisition, change in service
provider or other business transaction we can disclose your data to the prospective seller or buyer, new
service provider and their advisers.
.
Do we transfer your data outside the
European Union?
Your data can be transferred and processed in one or more
other countries, in- or outside the European Union. A full list of the countries in which we operate is
available in the ‘choose your country’ function of our website at www.adecco.com.
We shall only transfer your data outside the EU to countries which the European Commission believes offers
an adequate level of protection to you (a list of those countries is available here: https://ec.europa.eu/info/law/law-topic/data-protection/international-dimension-data-protection/adequacy-decisions_en
, or where Adecco Group has put in place appropriate safeguards to seek to preserve the privacy of your
information (for which we usually use one of the forms of data transfer contracts approved by the European
Commission, copies of which are available here: https://ec.europa.eu/info/law/law-topic/data-protection/international-dimension-data-protection/standard-contractual-clauses-scc_en
What are your rights?
- Right to access and obtain a copy of your personal information
You are entitled to request confirmation whether we process any of your personal information. Where this
is the case, you have the right to access to your personal information and to certain information about
how it is processed. In some cases you can ask us to provide you with an electronic copy of your
information. If there is a self-service system, we really encourage you to access to it and update it
yourself. In some limited circumstances, you also have the right to request portability of your personal
information, which means, we will provide them to a third party upon your request
- Right to correct your personal information
If you can demonstrate that personal information we hold about you is not correct, you can ask that this
information is updated or otherwise corrected. If there is a self-service system, we really encourage
you to access to it and update it yourself.
- Right to be forgotten/have data deleted
If we do not need to retain or process the data for any other reason, you can request that we stop or restrict the processing or delete (some or all of) your personal information through the portal
- Right to restrict
In certain circumstances, you have the right to restrict the processing of your Personal Data. However,
in some instances such restriction of processing may limit the Services that you can receive from us.
- Right to object
As far as the company’s processing of your data is based on the company’s
legitimate interest (and no other processing ground) or relates to direct marketing, you are entitled to
object to the Company processing your data by reference to your particular situation
If you want to exercise any of your rights, please log into our self-service Portal
(here) so that we may action your instruction as soon as
possible.
Finally, you have the right to lodge a complaint with the data protection authority in the place where
you live or work, or in the place where you think an issue in relation to your data has arisen.
Do we carry out any monitoring?
To the extent permitted by law, Adecco reserves the right to audit, monitor and record the access, use and
content of any data held or processed by its IT systems. We do this for the purposes (d)-(h) set out above
but call this point out specifically in this notice so that you are aware in particular that your use of
work related IT systems can be monitored by others.
What about data security when using Adecco
systems?
You are responsible for keeping your login details to Adecco systems safe, in particular the password that we
have given you or that you have chosen. These login credentials are for your own use. You are not permitted
to share your credentials or other account details with any other person(s).
How could you contact us?
If you have any questions or concerns regarding this privacy information statement would like further
information about how we protect your information, or want to contact the company’s Data Protection
Officer (DPO) or Local Privacy Lead, please email us at adecco.globalprivacy@adecco.com or privacy@adecco.co.uk
How do we handle changes to this Statement?
The terms of this Statement may change from time to time. We shall publish any material changes to this
Statement through appropriate notices either on this website or contacting you using other communication
channels.
The Adecco team